In-Person and Hybrid Planning Strategies

Class Recordings by the Instructor

Class recordings by the instructor are distributed for the exclusive use of students in the University of Mississippi class that was recorded. The purpose of the recordings is to permit students enrolled in each recorded course to access the recordings outside of the regularly scheduled class period, according to rules established by the instructor.

Student access to and use of class recordings are conditioned on agreement with the terms and conditions set out below. Any student who does not agree to these terms and conditions is prohibited from accessing or making any use of such recordings. Any student in a class and accessing that class’ recordings:

1. should assume that any class in which they are participants may be recorded. If they are uncertain and need clarification, they should consult the instructor in that class. It is good practice for instructors to remind students, in their syllabi or otherwise, that classes may be recorded;
2. acknowledges the instructor’s intellectual property rights in recorded lectures and class materials and that distribution of the recordings violates the University of Mississippi Copyright Policy;
3. recognizes the privacy rights of fellow students who speak in class;
4. accepts that distribution, posting, or uploading class recordings to students not authorized to receive them, including any student or non-student party outside the University of Mississippi, is a Copyright and UM Honor Code violation;
5. agrees that recordings are to be accessed and used only as directed by the instructor(s) teaching the course; and
6. recognizes that, unless an instructor designates a different time period, recordings will remain on the web portal until the end of the semester. Students who anticipate needing recordings beyond the end of the semester should be in touch with the instructor at the earliest possible time.

Instructors are advised to make every reasonable effort to maintain the privacy of students when making recordings involving students and that:

1. recording should take place only during regularly scheduled class hours (that is, do not start recording before the class start time and be sure to end recording at the class ending time);
2. notification should be given that recording has started, if and when it has been paused and restarted, and when it has ended for the class; and
3. access to recordings must be available only via student ID access to the University of Mississippi’s learning management systems, e.g., Blackboard, TWEN (School of Law) to ensure compliance with UM policy and federal student privacy regulations.

Class Recordings by the Student

Unless otherwise expressly allowed by the instructor, students may not record a class. If granted, permission to record a class applies exclusively to the student who received permission from the instructor. The recording may not be accessed or utilized by any other individual. No replication of the recording may be made without the express permission of the instructor. Recordings cannot be posted to any form of media, digital or otherwise. Students who violate this policy are subject to disciplinary action under the UM Honor Code.

Captioning of Recorded Content

If there is a Students with Disabilities (SDS) accommodation for a class:

• Captions or transcripts of video and audio content are required by law and must be provided in “a timely manner” as an accommodation for a student with a disability.
• If an instructor receives notice of a captioning accommodation from SDS, Accessibility Solutions (accessibility@olemiss.edu) will assist with captioning of pre-recorded content. For other questions regarding captioning for students with an accommodation, faculty/instructors should contact Student Disability Studies (SDS) at sds@olemiss.edufor more information.

If there is not a Students with Disabilities accommodation for a class:

• If you do not have a student with an accommodation, visit the Pre-Recorded Video Captioning Decision Chart and Priority List to help you determine what and when to caption. Contact Accessibility Solutions at accessibilty@olemiss.edu for more information and support.
• Departments or units are responsible for the cost of captioning when it is not required by an SDS accommodation or part of a traditional online (WEB) course.